Duties include, but are not limited to:
- Process bi-weekly full-cycle payroll for up to 500 employees, ensuring accuracy and compliance with policies and collective agreements.
- Maintain and update employee payroll records including wage adjustments, status changes, and time bank accruals.
- Set up new employees in the payroll system and coordinate benefit and pension enrollment with external providers.
- Respond to employee payroll and benefit inquiries, and complete employment verifications for internal and external requests.
- Reconcile payroll system data with General Ledger and external benefit provider billings such as Alberta Blue Cross and WCB.
- Monitor payroll inbox and ensure timely processing of payroll documentation and electronic filing.
- Complete annual reporting including T4s, T4As, LA69 (LAPP), and support WCB and audit processes.
- Prepare Records of Employment (ROEs) and support government inquiries related to terminated employees.
- Create and maintain payroll calendars, standard operating procedures, and process documentation.
- Support Advisor, Benefits & Training with benefit reviews, payroll analysis, and continuous process improvement initiatives.
- Provide reporting and data to Finance and operational leaders to support planning and decision-making.
- Stay up to date on payroll legislation and employment standards, ensuring organizational compliance and contributing to policy development.
The successful candidate will have a post-secondary two (2) year Diploma in Accounting, Business Administration or related discipline. Certification as a Payroll Compliance Practitioner (PCP) is required, while a Certified Employee Benefit Specialist (CEBS) designation is considered an asset. A minimum of three years of related work experience in payroll and benefits is required. Experience working in a municipal setting, as well as in Human Resources, is considered an asset. This role requires a high level of computer proficiency, including experience with Microsoft Office (i.e., Word, Excel, PowerPoint), Great Plains/Diamond Software, and HRISMyWay. A solid understanding of payroll legislation, employment standards, and government remittance obligations is essential, along with the ability to accurately interpret and apply relevant regulations. The ability to assess the impact of legislative and regulatory changes on payroll and benefits processes and recommend appropriate adjustments is key. The successful candidate must demonstrate strong knowledge of employee benefit programs including plan administration, eligibility requirements, and coordination with third party providers. Proficiency in maintaining data integrity and ensuring compliance with internal controls, reporting requirements, and audit standards is critical. The ideal candidate will have an analytical mindset, excellent organizational skills, and must be able to communicate in a friendly professional manner with all staff and external contacts.
Hours of Work: 37.5 hours weekly, Monday – Friday
The City of Fort Saskatchewan offers a salary range of $83,382.00 to $98,104.50 per annum.
