Lacombe County is looking for a skilled Administrative Assistant to join the Corporate Services department.
Reporting to the Director of Corporate Services, this position is responsible for assisting with various executive level administrative tasks, including updating bylaws and policies, and playing a key role in managing the County’s insurance policies, administering land leases, and overseeing funding for Family and Community Support Services (FCSS) programs.
At the County, employees feel connected. They feel valued and have a sense of belonging. Our open door, collaborative and supportive work environment encourages employees to share ideas and work together as a team. It’s a respectful and workplace-employees are encouraged to express opinions and ideas. And, it’s a flexible workplace so that you can balance the work commitments with your life commitments.
Key Responsibilities
• Assist with the preparation of bylaws, contracts, policies, procedures and administrative directives for the department.
• Prepare agendas and relevant background material for various Commissions, Committees and working groups. Attend meetings and record minutes.
• Serve as an information resource for the department regarding various matters (contracts, FCSS and recreation grant funding, County land sales and leases, and oil and gas leases, etc.). Update and maintain the department sections on our County website and the applicable sections on SharePoint.
• Manage all elements of the County’s FCSS program and act as the point of contact to service providers.
• Manage all elements of the County’s insurance policies. Act as the liaison between the County and the insurers regarding insurance.
• Prepare correspondence and review/proofread reports; organize, create and maintain paper and electronic records and files for the department and supporting Commissions.
Key Qualifications
• Grade 12 diploma, or equivalent, plus post-secondary education in Office Administration, Business Administration or a related program, supplemented by a minimum of 3 years of professional office experience. Previous office experience in a government environment is an asset.
• Proven interpersonal and communication skills (both written and verbal); must be able to establish and maintain positive and productive working relationships with internal and external stakeholders in a manner that displays tact and diplomacy.
• High level proficiency with Microsoft Office 365 (MS Word, Excel, PowerPoint, SharePoint, Teams), with the ability to learn relevant software applications.
• Demonstrated ability to effectively manage a variety of tasks and consistently meet deadlines. Strong attention to details required along with exceptional organizational skills.
• Able to remain objective and diplomatic, exercise mature judgement and maintain the highest level of confidentiality.
• Knowledge of local government and its relationship with residents, other levels of government, and the private sector is considered an asset.
• Knowledge of records information management practices and standards is considered an asset.
Why Lacombe County?
Lacombe County is committed to maintaining a vibrant, healthy, safe, caring and inclusive work environment. We hire great people who are looking to contribute to our respectful workplace. We support a work-life balance and offer an excellent compensation package including:
• A Pension for Life! This position participates in the Local Authorities Pension Plan, a defined benefit pension plan, where a monthly pension is paid to you for life upon retirement.
• A comprehensive group health and dental plan for you and your family plus an annual health/wellness spending account.
• Annual vacation that increases with each year of employment plus participation in the flex time program.
• We support and encourage annual professional development among all of our staff.
To express interest, please forward your application no later than 8 AM on May 27, 2024 to: hr@lacombecounty.com.
We thank all applicants for their interest; however, only those invited for an interview will be contacted.
Please note: All applicants must be legally entitled to live and work in Canada. This competition may remain open longer until a suitable candidate is found.
