Description

RESPONSIBILIES

The successful candidate will:

Assist the Communications team with the following tasks:

Provide support for internal and external events (including but not limited to Water|Earth|Innovation conference, employee engagement events, and community and public relations events, etc.)
Responsible for organizing office engagement and celebration activities (birthday/milestone recognition)
Coordinate and facilitate school presentations
Coordinate and facilitate facility tours
Support in coordinating corporate initiatives
Provide support in inventory control for marketing and promotional materials
Monitor office supplies and order as needed (e.g. coffee supplies, stationary, etc.)
Maintain electronic filing systems
Organize and prepare for meetings including scheduling, minute taking, agenda preparation, catering as applicable, and setup/cleanup
Support the development of corporate documents and publications
Provide backup support for the Public Relations and Communications Specialist and the Marketing and Communications Specialist
Provide backup support for the Corporate Secretary and the Corporate Assistant
Coordinate travel arrangements
Process expense claims
Promote and demonstration Aquatera’s Core Values
Perform other duties as required

Assist Engineering Department with the following tasks:

Organize and prepare for meetings including scheduling, minute taking, agenda preparation, catering as applicable, and setup/cleanup (County Info Share, Staff and Project, Standards)
Assist with document preparation and formatting (Request for Proposals, Tenders and Contracts, and Standards, etc.)
Maintain Final Acceptance Certificate records including archiving and disposal
Maintenance of files/records
Data entry into Cityworks/GIS (e.g. design documents, field surveys, field inspections and data books)
Deficiency list creation from field data/notes
Hard copy drawing and report scanning, filing and maintenance
Contract document filing and file maintenance
Travel arrangements
Expense claim processing support / Visa reconciliation
Perform other duties as required

Requirements

SKILLS AND ABILITIES

Dependable
Motivated
Self starter
Public speaking skills
Proficient in Word, Excel, PowerPoint, Adobe Pro and in creating PDF packages and forms with the ability to learn new specialized internal programs
Strong interpersonal skills with the ability to work independently and as part of a team
Values consistent with Aquatera Values
Able to work flexible schedules including evenings and weekends
Strong writing skills with the ability to write and format moderately complex correspondence
Ability to respond quickly in a dynamic and changing environment
Ability to remain calm and poised in difficult situations
Ability to manage files and projects from start to finish
Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
Ability to adapt to new technology
Ability to effectively communicate both verbally and in writing
Ability to interpret and implement company policies and procedures
Ability to prioritize and manage conflicting demands
Demonstrated time management skill with the ability to meet deadlines and work in an organized and systematic manner
High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
High level of integrity and work ethic
Strong sense of ethics and the ability to handle sensitive or private information with tact, discretion and decorum