HR Assistant
Organization: City of Lloydminster
Region: Alberta
End of contest: November 17, 2017
 This job posting has expired
Type (Full time / Part time): Full-Time, Term (Approximately 12 months)
City of Lloydminster
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The Human Resource (HR) Assistant is responsible for providing administrative support to the HR department for functions related to: recruitment, onboarding, documentation, contract preparation, data management and data entry.


Duties and responsibilities include:

  • Completes administrative functions such as: data entry, copying, scanning and filing; maintains necessary enclosures in employee personnel files.
  • Completes new hire checklists, end of service checklists and position change checklists.
  • Maintains, updates and books required staff into the training calendar for orientation and boardroom calendar for interviews.
  • Takes incoming calls and directs staff and candidates to the appropriate personnel.
  • Creates new hire orientation and benefit packages.
  • Creates and distributes required documents for signing.
  • Serves as a point of contact with benefit vendors and contract administrators.
  • Assists with maintenance and input of appropriate information in the HR database.
  • Maintains probation tracking of staff; communicates deadlines to ensure managers meet with employees within their three month review period.
  • Maintains tracking of all employee performance documentation including annual reviews for in and out-of-scope staff.
  • Posts new job postings to the City’s website and required recruitment websites.
  • Reviews and distributes all incoming applications for shortlisting.
  • Coordinates and schedules interviews with selected candidates.
  • Assists with the preparation of: offer letters, employment agreements and related enclosures; forwards necessary documentation to the required HR Generalist for review, distribution and signing.
  • Supports major recruitment campaigns including: booking the training room, prepares all required documentation and supplies required for orientation.
  • Provides exceptional customer service to employees, volunteers and visitors. 
  • Completes required surveys; updates HR websites and key information. 
  • Provides administrative support to staff during periods of absences.
  • Maintains supply orders and restocks required office materials.
  • Takes minutes during meetings.
  • Other related duties from time to time as required.


Normal working hours are between 8:00 a.m.-5:00 p.m. with the occasional requirement to work outside these standard hours. 


Specific requirements for this role are:

  • A Bachelor’s Diploma in: Human Resources and Labour Relations, Business Administration or a related discipline.
  • One to three year’s progressive work experience in an administrative environment, preferably in an HR or Recruitment environment.
  • Strong computer skills including areas in Microsoft Suite such as: Microsoft Outlook, Word, Excel, Visio and Publisher are required.
  • Ability to maintain a high degree of ethics, discretion and confidentiality.
  • Strong organizational, oral and written communication skills.
  • Ability to manage a high-volume, fast paced workload.
  • Excellent interpersonal skills that contributes to working effectively in a positive and diverse working environment.
  • This position is contingent upon receiving a satisfactory criminal record check prior to employment
Salary & Benefits

Out-of-Scope Band 1 (Subject to Deferred Leave Program)


City of Lloydminster
4420-50th Avenue
Lloydminster, Alberta
Canada T9V 0W2