MINJobs posting: Records Analyst
March 28, 2024
Municipal Information Network

Records Analyst

Organization:
County of Lac La Biche
Region:
Alberta
Application deadline:
June 30, 2017
  This job posting has expired
Type:
Full time
Category:
Records & information management
Description
Records Analyst

Full-Time Permanent Position

 

Under the direction of the Records Management Coordinator, the Records Analyst is responsible for performing complex analytical or interpretive tasks and will apply technical skills with minimum supervision.

 

This position is responsible for providing customer service for the organization including requests for information, analysis, and Records and Information Management (RIM) services to meet business objectives.

 

In addition, this position will perform other duties as assigned by the Records Management Coordinator and the Manager of Legislative Services.

 

Responsibilities:

 

Assist with records management related activities and projects as assigned:

  • Collect and assess data, prepare reports, spreadsheets, and other documents as required.

  • Perform digitizing activities while applying industry quality standards, in accordance with established procedures.

  • Label file folders, rearrange files, and add documents to file folders.

  • Index files that are ready to be sent to inactive records storage or other storage locations.

  • Maintain tools to track work and report to supervisor.

  • Run de-duplication reports on shared drives.

  • Assist in implementing new folder structure in department shared drives.

     

Respond to records-related requests by internal clients:

  • Search, locate, retrieve, deliver, and re-file records through established procedures and systems in a timely manner.

  • Assist in maintaining charge-out system of physical records and ensure records are returned in a timely manner.

     

Assist with the implementation of the RIM program:

  • Assist in the development, implementation, and utilization of a classification and retention schedule consistent with the county retention bylaw.

  • Classify and process records according to RIM procedures.

  • Assist in providing RIM policy and procedure recommendations to management.

  • Assist the Records Management Coordinator in providing RIM program, policy, and procedure training to County staff.

 

Process physical inactive records for storage following established procedures and guidelines:

  • Analyze boxed records to determine transitory documents, and retain official records.

  • Process physical records for off-site storage or archiving in accordance with established procedures.

  • Update mechanisms used to track inactive physical records

  • Perform basic records center operations.

 

This position will act as a back-up to the Project Clerk:

  • Receive, distribute and track incoming mail.

Requirements

Records Analyst

Full-Time Permanent Position

 

Under the direction of the Records Management Coordinator, the Records Analyst is responsible for performing complex analytical or interpretive tasks and will apply technical skills with minimum supervision.

 

This position is responsible for providing customer service for the organization including requests for information, analysis, and Records and Information Management (RIM) services to meet business objectives.

 

In addition, this position will perform other duties as assigned by the Records Management Coordinator and the Manager of Legislative Services.

 

Responsibilities:

 

Assist with records management related activities and projects as assigned:

  • Collect and assess data, prepare reports, spreadsheets, and other documents as required.

  • Perform digitizing activities while applying industry quality standards, in accordance with established procedures.

  • Label file folders, rearrange files, and add documents to file folders.

  • Index files that are ready to be sent to inactive records storage or other storage locations.

  • Maintain tools to track work and report to supervisor.

  • Run de-duplication reports on shared drives.

  • Assist in implementing new folder structure in department shared drives.

     

Respond to records-related requests by internal clients:

  • Search, locate, retrieve, deliver, and re-file records through established procedures and systems in a timely manner.

  • Assist in maintaining charge-out system of physical records and ensure records are returned in a timely manner.

     

Assist with the implementation of the RIM program:

  • Assist in the development, implementation, and utilization of a classification and retention schedule consistent with the county retention bylaw.

  • Classify and process records according to RIM procedures.

  • Assist in providing RIM policy and procedure recommendations to management.

  • Assist the Records Management Coordinator in providing RIM program, policy, and procedure training to County staff.

 

Process physical inactive records for storage following established procedures and guidelines:

  • Analyze boxed records to determine transitory documents, and retain official records.

  • Process physical records for off-site storage or archiving in accordance with established procedures.

  • Update mechanisms used to track inactive physical records

  • Perform basic records center operations.

 

This position will act as a back-up to the Project Clerk:

  • Receive, distribute and track incoming mail.

Salary & Benefits

Salary range is $52,871.00 to $68,413.80 annually

  • Lac La Biche County offers a comprehensive and competitive 100% employer paid benefits package.
  • Competition number: 24-RA-17
  • Closing date: Open until a suitable candidate is found.
Contact
Email: hr@laclabichecounty.com
County of Lac La Biche
Box 1679, 13422 Hwy 881
Lac La Biche, Alberta
Canada T0A 2C0
Other relevant information
Interested candidates are invited to forward their resume in strict confidence to:
Attention: Human Resources
Lac La Biche County
Box 1679
Lac La Biche, AB T0A 2C0
Fax: 1-888-421-2533
Email: hr@laclabichecounty.com

We thank all interested applicants; however, only applicants selected for an interview will be contacted.
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