Looking for a great place to work where your contributions are valued and you can help make a difference in a city of vibrant communities? This is a great opportunity to work for one of BC's top employers and to contribute to serving the residents of Surrey!
Scope
The Executive Assistant position is a temporary exempt position reporting to the City Manager. The role will be for approximately 1 year. In this key role, you will be responsible for providing a wide range of complex and confidential administrative duties in a dynamic and challenging work environment. It is important that you are able to work both independently and in collaborative partnership with the other Executive Assistant in the City Manager’s Office.
Responsibilities
As an Executive Assistant, you will:
- Perform diverse and confidential administrative duties to support the City Manager including:
- Reviewing, editing and coordinating corporate reports for Council
- Coordinating responses to F.O.I. requests
- Preparing letters, agendas, meeting minutes, and other related correspondence
- Maintaining City Manager’s schedule and calendar
- Arranging meetings
- Respond to a wide range of inquiries (written, telephone and in person) from key stakeholders, and maintain effective relationships with the general public, community organizations, Council, City staff, and government agencies
- Uphold extreme tact and discretion in handling highly confidential information
- This role typically deals with a complex workload and will require extended hours on short notice to provide excellent service
- Perform other related duties as assigned by the City Manager
Qualifications
As a successful applicant, you will have the following:
- Completion of Grade 12, supplemented by a minimum 2-year diploma/certificate from a recognized educational institution or an equivalent combination of directly related education, training and experience
- 5-10 years of relevant work experience, preferably in municipal government operations, as an Executive Assistant or an Administrative Assistant
- Able to interact professionally and diplomatically with people at all levels of an organization and with multiple external stakeholders. Experience in Public Relations is an asset.
- Demonstrates strong organizational and administrative skills with excellent attention to detail and accuracy
- Thrives in a high paced, high volume office environment with ever-changing priorities yet able to manage competing levels of urgency
- Upholds strict confidentiality and understands the seriousness of any breaches to the reputation of the City Manager’s Office and of the City
- Able to work in a team based environment in which a more senior assistant will provide work direction
- Possesses excellent verbal and written communication skills
- Exercises sound judgment, initiative and problem solving
- Proficiency in Microsoft Word, Excel and PowerPoint
Salary with Benefits
City of Surrey
13450 104 Avenue
Surrey, British Columbia
Canada V3T 1V8
