We have an exciting Full Time Non Unionized opportunity in the
Office of the Chief Financial Officer and City Treasurer
for an experienced and motivated individual
ADMINISTRATIVE ASSISTANT
(FILE #15-2512-MBX)
As one of Southern Ontario’s fastest growing cities, with its mix of urban and rural areas, Vaughan is an in-demand place to live and work. Vaughan is considered one of Canada’s most family friendly cities with a dynamic and diverse population of over 300,000. With one of the top performing economies, a growing tourism industry and an enviable portfolio of recreational and cultural venues, this is the place where you want to be.
The Role:
- Provides administrative support and confidential services to maintain efficient operations of the Office of the Chief Financial Officer and City Treasurer.
- Exercises sound judgement to resolve matters which may be political and sensitive in nature; responds to and/or redirects inquiries/communications.
- Maintains the Chief Financial Officer and City Treasurer’s calendar; exercises sound judgement in responding to meeting requests and arranges meetings and appointments; researches and compiles background information; takes formal minutes at meetings; coordinates staff meetings/ schedules/training.
- Maintains office administration and records management processes and procedures; establishes and maintains departmental filing systems, monitors the administrative budget; maintains departmental attendance and activity records.
- Performs financial tracking functions such as processing payables/receivables, invoices and travel expense claims; verifies office expenditures and inputs invoice/travel claims; manages petty cash fund and budgetary records, reports and transactions and monitors on a regular basis.
- Completes special projects, as assigned.
Qualifications and experience:
- Community College Diploma in Business or Public Administration (or suitable equivalent).
- Minimum of three years of administrative experience preferably in a municipal environment and at least two years providing support to senior level management.
- Demonstrated experience in organizing meetings, including preparation of agendas, taking minutes, documentation and circulation of minutes.
- Thorough working knowledge of Microsoft Office applications coupled with proficient and accurate keyboarding skills.
- Excellent communication skills, both oral and written.
- Demonstrated ability to research and gather information.
- Effective time management, organizational and interpersonal skills with ability to set priorities and meet required deadlines with conflicting demands and changing priorities coupled with problem solving and analytical skills.
- Knowledge of, and demonstrated ability in, the City’s core competencies and functional core competencies.
- Ability to deal effectively and courteously with internal staff, consultants, the public and other government agencies.
- Flexible to work outside regular business hours, as required.
In addition to offering a competitive compensation package, we have a strong focus on health and wellness, including fitness facilities and family-focused benefits.
If you are an energetic person who is interested in bringing your knowledge and passion to the City of Vaughan, please forward your resume in MS Word or PDF only, quoting File 15-2512-MBX in the subject line by 4:30pm on Monday, December 14, 2015 to:
Human Resources Department
City of Vaughan, 2141 Major Mackenzie Drive
Vaughan, ON L6A 1T1
resume@vaughan.ca
Please note that only candidates selected for interviews will be contacted.
The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.
