Job # J1115-0070
Position Overview:
The City of Prince Albert is currently seeking applications for the position of Records Coordinator in our City Clerk's Office. The Records Coordinator is responsible to supervise, coordinate and maintain the front office staff and functions of City Clerk’s Office, including adherence to corporate procedures and practices and records management systems.
Principle Duties & Responsibilities:
• Supervise, train, coordinate and monitor the activities of the front office, including the performance of employees.
• Establish procedures to meet the objectives of the Office, as set out by Management.
• Collaborate in the development and maintenance of projects and plans of the Office.
• Oversee the general office processes and file management systems.
• Ensure proper management and archival of confidential records, including incamera matters for City Council and other Boards and Committees.
• Ensure that the permanent registry of Policies, Bylaws, Agreements, etc., as required by legislation and/or City procedures is maintained.
• Manage and coordinate the search and retrieval of materials requested by internal and external individuals.
• Other related duties as assigned.
Required Qualifications:
• Certificate and/or Diploma related to office administration or records management, plus 3 years’ progressively responsible office management experience; and/or
• 5 years’ progressively responsible office management experience
Knowledge of:
• Basic principles and practices of local government.
• Basic principles and practices of office management, including records and information management.
Ability to:
• Effectively use a variety of computer programs, including word processing, database, spreadsheet and presentation software.
• Provide effective training in relation to office procedures and expectations.
• Establish and maintain effective working relationships with staff and the general public, through proven interpersonal and communication skills.
• Maintain security, confidentiality and integrity of City records and information.
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City of Prince Albert
1084 Central Ave
Prince Albert Saskatchewan
Canada S6V 7P3
