We have an exciting Temporary Non-Unionized opportunity in the
Office of the City Manager for an experienced and motivated individual
ADMINISTRATIVE & PROJECT ASSISTANT
CONTRACT – APPROX 12 MONTHS
FILE #15-2324-LL
As one of Southern Ontario’s fastest growing cities, with its mix of urban and rural areas, Vaughan is an in-demand place to live and work. Vaughan is considered one of Canada’s most family friendly cities with a dynamic and diverse population of over 300,000. With one of the top performing economies, a growing tourism industry and an enviable portfolio of recreational and cultural venues, this is the place where you want to be.
Responsible for:
Responsible for providing administrative support services to the Executive Director, Office of the City Manager. Drafts and assists in the preparation of correspondence, project plans and reports to Council Committees. Researches material, compiles statistics and summaries, and produces detailed informational reports. Provides minute taking and filing services throughout the office. Prioritizes workflow and assists with special projects. Coordinates appointments, meetings, etc. Responds to enquiries/complaints and monitors action items to ensure timely resolution and conclusion.
Qualifications and experience:
- Community College Diploma (2 year program) in Business Administration, General Business, Office Administration or suitable equivalent;
- Minimum of three (3) years senior administrative experience, preferably in a municipal environment;
- Proficient knowledge of various PC applications such as: Word, Excel, PowerPoint and proven working experience with scheduling electronic Outlook meetings;
- Excellent interpersonal, communication, and problem solving skills;
- Must have strong attention to detail with the ability to multi-task, coordinate activities, people and documentation in a fast-paced environment while being meticulous with challenging deadlines;
- Ability to deal effectively and courteously with the public and staff and exercise utmost discretion, tact, and professionalism when dealing with confidential or sensitive material;
- Excellent organizational and time management skills with the ability to manage changing priorities with flexibility and professionalism;
- May be required to work irregular hours on short notice.
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If you are an energetic person who is interested in bringing your knowledge and passion to the City of Vaughan, please forward your resume in MS Word or PDF only, quoting File #15-2324-LL in the subject line by Tuesday, July 7, 2015 to:
Human Resources Department
City of Vaughan, 2141 Major Mackenzie Drive
Vaughan, ON L6A 1T1
resume@vaughan.ca
Please note that only candidates selected for interviews will be contacted.
The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.
