Description
Position:Administrative Assistant (Environment & Sustainable Initiatives)
File No.: J0215-1151
Salary Range: $52.652.00- $71.908.00
Closing: March 27, 2015
History and innovation thrive in Kingston, located at the head of the St. Lawrence River and the junction of the Rideau Canal (a UNESCO World Heritage site). A dynamic city with a sound and diversified economic base - consisting of prestigious public institutions, government bodies, leading healthcare and education facilities, significant tourism and entertainment activity, and a large private sector, Kingston offers the quality of life of a smaller community with the amenities of a major centre. The Intelligent Community Forum named Kingston a Top 7 Intelligent Community in 2014.
Position Summary
- The Administrative Assistant reports to the Director of Environment & Sustainable Initiatives and performs office management duties by providing administrative, technical, communications and logistical support to the Director and the Department;
- Provide confidential support for all matters relating to departmental finances, reporting, employee attendance and performance management, purchasing, strategic planning, document control, and program/project management;
- Coordinates schedules, meetings, prepares documents, reports, contracts and purchase orders, agendas, and correspondence, and acts as the main point of contact for the Department, providing excellent customer service and professional office administration;
- Administer all aspects of departmental reports to Council and Committees including some primary authorship duties;
- Initial point of contact for the public and others making inquiries of the Department and is responsible for specific specialty programs and projects as assigned by the Director;
- Provide administrative, program and project support to other departments as may be needed from time-to-time.
- Other duties as assigned.
Requirements
Qualifications, Competencies
- Diploma or Degree (minimum of 2 year program) in Office Administration, Business Administration, Environmental Management or related field;
- Education, training and/or experience in environmental sciences, environmental studies, sustainability or related topics is strongly preferred;
- 5 years of related senior level administrative experience in a professional office setting including working with databases, contracts, project accounting, purchasing and records management;
- Experience with environmental management systems, engineering project management support, geographical information systems or geomatics and technical data management is strongly preferred;
- Experience with real estate transactions and engineering contracts would be considered an asset;
- Must demonstrate corporate competencies of Customer Focus, Results Orientation, Integrity and Teamwork.
Skills, Abilities, Work Demands
- Exceptional skills in planning, organization, time management and attention to detail;
- Excellent interpersonal, communication, & customer service skills;
- Team player and able to work independently with limited supervision in a fast paced, multi-tasking environment with tight deadlines;
- Ability to interpret and understand legislation, municipal by-laws, city policies and procedures, protocols, and related guidelines;
- Identify and effectively resolve issues in a complex and highly confidential and sensitive nature;
- Strong knowledge of accounting and purchasing concepts along with understanding of real estate transactions, and requirements to prepare contracts and purchase orders;
- Intermediate skill level in Microsoft Word and Excel and basic skill level in PowerPoint or other presentation software (tested);
- Experience with Financial Management Systems and/or Human Resources Systems is an asset;
- Strong record management skills with understanding of privacy, confidentiality and related legislation;
- Strong grammar, writing, and editing skills with attention to detail;
- Demonstrate discretion, initiative and tact to deal with sensitive matters.
Salary & Benefits
Salary Range: $52.652.00- $71.908.00 + Benefits
Contact
Other relevant information
Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resume must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to. We thank all of those who apply; however, only those selected for further consideration will be contacted. The City of Kingston is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Applicants need to make their needs known in advance. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
Your resume must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to. We thank all of those who apply; however, only those selected for further consideration will be contacted. The City of Kingston is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Applicants need to make their needs known in advance. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
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