Position Title: Finance and Operations Manager
Reports To: Chief Administrative Officer (CAO)
Position Summary: The Finance and Operations Manager is responsible to provide leadership and direction to the staff and to effectively and efficiently manage the development and activities of the operational team. She/he is responsible for the efficient and effective customer service provided through the financial management program, the town office and front counter, the town pool, community recreation and lifestyle programs, development and safety codes services as well as the coordination of bylaw enforcement services. The Finance and Operations Manager is responsible for technology and communication processes as well as the financial reporting and budget management and will act as the Chief Administrative Officer when needed.
Duties include:
- Managing and coordinating a variety of programs that meet the needs of the community including:
- Aquatic and pool programs, swimming lessons, water safety programs
- Fitness programs, recreation programs, community wellness events and community safety programs
- The Town website and customer access points for visitors to the building and those contacting the pool or town
- Technology and communication processes and equipment
- Development services, land use planning and permitting
- Coordination of safety codes services and bylaw enforcement services
- Financial management system including capital and operational programs, loans, debentures, payroll, benefits, purchasing, financial controls and reporting
- Grant applications, grant management and reporting
- Contract management
- Ensure leadership and supervision occurs for all staff in the service area.
- Conduct vacant position reviews and hiring of all staff in the operations area in accordance with approved processes
- Provide ongoing performance management including:
- establishing clear performance expectations,
- assessing performance with timely feedback to the staff member,
- regular reviews and recording of performance on the individuals personnel file
- follow-up to support the individuals strengths and areas that need focus
- Review leadership and supervision processes and practices within the service area and provide coaching and guidance to ensure staff are provided a supportive work experience
- Plan staff development processes and ensure that all staff are supported in providing excellent service and are ready for future opportunities
- Monitor operational and service delivery records to ensure they are accurate and useful – provide feedback and coaching when needed
- Coordinate strategic planning, budget planning and preparation, financial monitoring and specific service delivery planning processes
- Responsible for the operational and financial accountability for the service area including service outcomes
- Ensure safe operations for staff, contractors and the public
- Coordinate the interface with Contractors and Consultants working on behalf of the Town
- Responsible for the financial management processes for the Town and provides recommendations for improvements including reports to administration and council with clear analysis and recommendations
- Explore new opportunities to coordinate programs with community organizations and to enhance programs through a strong connection to other municipalities in the region
- Coordinate operational standards and recommend updates to council policies or bylaws when needed
- Respond to public enquiries and complaints in a timely professional manner
- Participate in processes to support ongoing and targeted promotions of the town programs, opportunities and community events
- Participate as a member of the management team for the Town and keep current on changing processes, technologies or opportunities
- Other related duties as required.
- A self-motivated individual who has demonstrated an ability to support others and work as a member of a high performing team
- Organized in establishing and maintaining processes while being flexible in dealing with changing conditions
- Capable of working in a variety of processes with a focus on excellent service to customers, council, managers and co-workers
- Values the contributions of others and supports creation of a fun and caring workplace
- Experience in supervision and leadership positions or in a similar position in a municipal setting is preferred
- Experience in financial management or accounting, customer service delivery; community program planning, development and implementation as well as computer skills would be an asset
- Certificate in Local Government Management, Certificate in Public Accounting or Business Administration would be an asset.
- Accounting designation would be an asset
Applications will be accepted until a suitable candidate is found. The Town of Beaverlodge would like to thank all those that apply in advance, but only those selected for an interview will be contacted.
Please submit resume & cover letter to:
Christopher J. Parker, CAO
Box 30
Beaverlodge, AB
T0H 0C0
The Town of Beaverlodge offers a competitive salary and benefits after probationary period.
Town of Beaverlodge
Box 30, 1016-4th Avenue
Beaverlodge Alberta
Canada T0H 0C0
